Meeting Cost Calculator
Calculate the real cost of a meeting based on attendee salaries and duration. Enter the number of attendees, average salary, and meeting length to see the total cost.
Recommended Settings
Pro Tips
- •Hourly rate is estimated by dividing annual salary by 2,080 (the standard number of work hours in a year: 40 hours × 52 weeks)
- •This doesn't account for benefits and overhead costs, which often add 20-40% on top of base salary in a fully-loaded cost estimate
- •Seeing the annualized cost of a recurring weekly meeting often reveals surprisingly large numbers that justify shortening or canceling it
- •Use a more precise average salary (rather than a single person's rate) when attendees have significantly different compensation levels
Most Popular
Most users check the annualized cost to evaluate whether a recurring weekly meeting is worth its cost
When to Use This Tool
See the real dollar cost of a meeting to help decide if it's necessary or could be shorter.
Evaluate whether a recurring meeting's cost is justified by its value to the team.
Factor meeting costs into broader analysis of where time and money are spent.
Use concrete cost figures to make the case for reducing unnecessary meetings.
How It Works
Convert the average annual salary to an hourly rate by dividing by 2,080 standard work hours per year
Multiply the hourly rate by the number of attendees and by the meeting duration (converted to hours)
Optionally project the annual cost if the same meeting were held weekly, by multiplying by 52
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Frequently Asked Questions
Why divide salary by 2,080?
2,080 is the standard number of working hours in a year for a full-time employee (40 hours per week × 52 weeks). Dividing annual salary by this figure gives an approximate hourly rate.
Does this include benefits and overhead?
No, this calculates cost based on base salary alone. A fully-loaded cost estimate (including benefits, payroll taxes, and overhead) is often 20-40% higher than base salary, so actual meeting costs may be higher than shown.
What if attendees have very different salaries?
This tool uses a single average salary for simplicity. For a more precise total, you could calculate the cost for each attendee's actual salary individually and sum the results.
Is my data sent to a server?
No. All calculations happen instantly in your browser using JavaScript. Nothing you enter is transmitted anywhere.
Why show the annualized weekly cost?
Recurring meetings often feel low-cost individually, but their cost compounds significantly over a year. Seeing the annualized figure can help teams evaluate whether a standing meeting is worth continuing.